Inventory & Procurement,
precise across every branch.

Most Ethiopian operations run multiple warehouses — a central depot in Addis, regional stores in Bahir Dar, Hawassa, Mekelle, Dire Dawa, plus branch sub-stores. NYLOS treats each as a first-class location with its own stock balance, its own users with branch-scoped permissions, its own approval chains and its own reporting.

Stock visibility is real-time across every location. A central buyer can see total stock across all warehouses; a branch manager sees only their branch. Inter-branch transfers are tracked with in-transit visibility — stock leaves the sending warehouse, sits in transit, arrives at the receiving warehouse upon acknowledgment. Costing is preserved through the transfer.

Read the deep-dive: Multi-warehouse inventory management in Ethiopia — a practical guide.

NYLOS supports the full procurement cycle: purchase requisition → quotation request → supplier comparison → PO → goods receipt with QC → supplier invoice match → payment. Each step has configurable approval workflow. VAT and withholding tax codes apply per supplier and transaction type automatically.

Supplier scorecards measure on-time delivery percentage, quality acceptance rate, price competitiveness, and responsiveness — from live procurement data. Suppliers compete objectively. Read Supplier scorecards for Ethiopian procurement.

NYLOS supports three costing methods configurable per item class: FIFO (first-in-first-out — common for perishables and time-sensitive stock), weighted average (most common for general distribution), and standard costing (typical for manufacturing where variance analysis matters).

Live inventory valuation reports run at any cut-off date — by location, batch, item category or any combination. Period-end valuation locks for finance close. Variance analysis (standard vs actual) surfaces where margin is leaking. Read FIFO vs weighted average vs standard costing — picking the right method.

Standard barcode scanners drive receipt, transfer, picking and dispatch operations. Mobile-friendly scanning interface for warehouse staff. Bulk operations let warehouse teams scan dozens of items per minute.

Batch tracking with expiry dates is essential for pharmaceuticals, food & beverage, agro-processing and any regulated category. Earliest-expiry-first-out logic prevents wastage. Serial tracking covers warranty-bearing items like electronics, machinery and vehicles. Read Barcode and batch tracking for Ethiopian manufacturers.

Configure min and max stock levels per item per location. When stock dips below the minimum threshold, NYLOS automatically raises a purchase requisition or PO based on the configured policy. The procurement officer reviews the auto-generated PO before it's sent to the supplier.

Reorder calculations factor in supplier lead times, average daily consumption, safety stock buffers and reorder quantities to optimize cash tied up in stock without risking outages. Read Automating reorder points and POs for Ethiopian operations.

Every PO is fulfilled via a Goods Receipt Note (GRN). NYLOS performs three-way matching automatically between the PO, the GRN and the supplier invoice — flagging discrepancies for resolution before payment. QC workflows let inspectors accept, partially accept or reject with reason codes, photographs and dated notes. Rejected items adjust the supplier's quality scorecard automatically.